{"id":31975,"date":"2025-07-17T08:23:00","date_gmt":"2025-07-17T06:23:00","guid":{"rendered":"https:\/\/www.abd.es\/?p=31975"},"modified":"2025-08-27T14:23:42","modified_gmt":"2025-08-27T12:23:42","slug":"descripcion-linea-movimientos-contables-business-central","status":"publish","type":"post","link":"https:\/\/www.abd.es\/en\/2025\/07\/descripcion-linea-movimientos-contables-business-central\/","title":{"rendered":"How to display the line description in the general ledger entries in Business Central"},"content":{"rendered":"<p><iframe title=\"C\u00f3mo mostrar la descripci\u00f3n de l\u00ednea en los movimientos contables en Business Central \ud83d\udcc4\" width=\"800\" height=\"450\" src=\"https:\/\/www.youtube.com\/embed\/aTuOFjsSPcI?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/p>\n<h2>Why is it important to customize accounting descriptions?<\/h2>\n<p class=\"translation-block\">When managing invoices in <a href=\"https:\/\/www.abd.es\/en\/que-es-business-central\/\" target=\"_self\">Microsoft Dynamics 365 Business Central<\/a>, the default general ledger entries use a generic text known as <strong>\u201cposting text\u201d<\/strong>. Although functional, this configuration can make tasks such as the following more difficult:<\/p>\n<ul>\n<li>Accounting review.<\/li>\n<li>Manual reconciliation.<\/li>\n<li>Operations audit.<\/li>\n<li>Analysis by the finance team.<\/li>\n<\/ul>\n<p class=\"translation-block\">For this reason, many users wonder how to display the line description in the general ledger entries in Business Central to achieve <strong>greater clarity and traceability<\/strong> in their accounting.<\/p>\n<h2>What happens by default in Business Central?<\/h2>\n<p>When posting a sales or purchase invoice in Business Central, the system automatically fills the accounting description field with limited information. For example:<\/p>\n<ul>\n<li>\u201cPosting text\u201d<\/li>\n<li>Document number<\/li>\n<li>Internal references<\/li>\n<\/ul>\n<p class=\"translation-block\">This affects both the <strong>revenue account, VAT account<\/strong> and the customer or vendor account, making it difficult to clearly see the purpose of the transaction.<\/p>\n<h2>How to configure Business Central to copy the line description<\/h2>\n<p>Fortunately, there is a simple way to modify this behavior through an option in the general sales (and purchases) setup.<\/p>\n<h3>Step 1 \u2013 Go to the sales setup<\/h3>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-31978 size-large\" src=\"https:\/\/www.abd.es\/wp-content\/uploads\/2025\/07\/1-1024x573.webp\" alt=\"mostrar la descripci\u00f3n de l\u00ednea en los movimientos contables\" width=\"800\" height=\"448\" srcset=\"https:\/\/www.abd.es\/wp-content\/uploads\/2025\/07\/1-1024x573.webp 1024w, https:\/\/www.abd.es\/wp-content\/uploads\/2025\/07\/1-300x168.webp 300w, https:\/\/www.abd.es\/wp-content\/uploads\/2025\/07\/1-768x430.webp 768w, https:\/\/www.abd.es\/wp-content\/uploads\/2025\/07\/1.webp 1283w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<ol>\n<li class=\"translation-block\">Open <strong>Business Central<\/strong>.<\/li>\n<li class=\"translation-block\">Search for <strong>\u201cSales Setup\u201d<\/strong> using the navigation search (the magnifying glass).<\/li>\n<li>Access the corresponding setup page.<\/li>\n<\/ol>\n<h3>Step 2 \u2013 Activate the key option<\/h3>\n<ol>\n<li>Scroll down to the bottom of the form.<\/li>\n<li class=\"translation-block\">In the <strong>General<\/strong> section, enable the checkbox: <strong>Copy line description to G\/L entries<\/strong><\/li>\n<\/ol>\n<p>This option is also available in the purchase setup, in a symmetrical way.<\/p>\n<h3>Step 3 \u2013 Post a new invoice<\/h3>\n<p><img decoding=\"async\" class=\"alignnone wp-image-31979 size-full\" src=\"https:\/\/www.abd.es\/wp-content\/uploads\/2025\/07\/2-5.webp\" alt=\"mostrar la descripci\u00f3n de l\u00ednea en los movimientos contables\" width=\"616\" height=\"207\" srcset=\"https:\/\/www.abd.es\/wp-content\/uploads\/2025\/07\/2-5.webp 616w, https:\/\/www.abd.es\/wp-content\/uploads\/2025\/07\/2-5-300x101.webp 300w\" sizes=\"(max-width: 616px) 100vw, 616px\" \/><\/p>\n<ol>\n<li class=\"translation-block\">Create a sales invoice with lines of type <strong>\u201cG\/L Account\u201d<\/strong>.<\/li>\n<li>Add a meaningful description to each line.<\/li>\n<li class=\"translation-block\">Run a <strong>posting preview<\/strong> before posting.<\/li>\n<\/ol>\n<p class=\"translation-block\">You will now see that the <strong>revenue and VAT G\/L accounts<\/strong> inherit the description you entered on the line.<\/p>\n<h2>And what about the customer ledger entry description?<\/h2>\n<p><img decoding=\"async\" class=\"alignnone wp-image-31980 size-full\" src=\"https:\/\/www.abd.es\/wp-content\/uploads\/2025\/07\/3-5.webp\" alt=\"mostrar la descripci\u00f3n de l\u00ednea en los movimientos contables\" width=\"664\" height=\"475\" srcset=\"https:\/\/www.abd.es\/wp-content\/uploads\/2025\/07\/3-5.webp 664w, https:\/\/www.abd.es\/wp-content\/uploads\/2025\/07\/3-5-300x215.webp 300w\" sizes=\"(max-width: 664px) 100vw, 664px\" \/><\/p>\n<p>In addition to the lines, you can also customize the description that appears in the customer account (entry header). To do this:<\/p>\n<ol>\n<li class=\"translation-block\">Manually modify the <strong>Posting Description<\/strong> field in the invoice header.<\/li>\n<li>Post the invoice or view the posting preview.<\/li>\n<li>Verify that the ledger entry shows the customized text for the customer.<\/li>\n<\/ol>\n<h2>Benefits of enabling this option in Business Central:<\/h2>\n<ul>\n<li>Improves traceability of accounting entries.<\/li>\n<li>Facilitates reconciliation and audit tasks.<\/li>\n<li>Allows more detailed analysis from the general ledger.<\/li>\n<li>Provides greater transparency for the finance department.<\/li>\n<\/ul>\n<h2>When does this functionality not apply?<\/h2>\n<p class=\"translation-block\">Keep in mind that this option <strong>only applies to \u201cG\/L Account\u201d type lines<\/strong>.  \nIf you use items or other line types, the description will not be transferred automatically to the ledger.<\/p>\n<h2>Conclusion<\/h2>\n<p><img decoding=\"async\" src=\"https:\/\/www.abd.es\/wp-content\/uploads\/2024\/04\/46-1024x576.webp\" alt=\"ABD\" \/><\/p>\n<p class=\"translation-block\">Configuring <a href=\"https:\/\/www.abd.es\/en\/que-es-business-central\/\" target=\"_self\">Business Central<\/a> to display the line description in ledger entries is a <strong>quick, simple, and effective<\/strong> improvement to optimize financial management. It not only makes accounting analysis easier but also enhances the quality of the recorded information.<\/p>\n<p class=\"translation-block\">Would you like to discover more tips like this? Keep exploring <a href=\"https:\/\/www.abd.es\/en\/que-es-business-central\/\" target=\"_self\">our blog<\/a> or subscribe to our newsletter to learn more about <a href=\"https:\/\/www.microsoft.com\/es-es\/\" target=\"_blank\" rel=\"noopener\">Microsoft<\/a>\u2019s ERP and business automation.<\/p>","protected":false},"excerpt":{"rendered":"<p>\u00bfPor qu\u00e9 es importante personalizar las descripciones contables? Cuando gestionamos facturas en Microsoft Dynamics 365 Business Central, los movimientos contables generados por defecto utilizan un texto gen\u00e9rico conocido como \u201ctexto registro\u201d. Esta configuraci\u00f3n, aunque funcional, puede dificultar tareas de: Revisi\u00f3n contable. Punteo manual. Auditor\u00eda de operaciones. An\u00e1lisis por parte del equipo financiero. Por ello, muchos [&hellip;]<\/p>\n","protected":false},"author":15,"featured_media":31977,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_uf_show_specific_survey":0,"_uf_disable_surveys":false,"footnotes":""},"categories":[79],"tags":[1161,444,1294,1235,108,120,861,1189],"class_list":["post-31975","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-articulos","tag-business-central","tag-dynamics-365","tag-dynamics-365-bc","tag-dynamics-365-business-central","tag-erp","tag-microsoft","tag-microsoft-365","tag-microsoft-365-business-central"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Business Central: l\u00edneas en contabilidad<\/title>\n<meta name=\"description\" content=\"Descubre c\u00f3mo mostrar la descripci\u00f3n de l\u00ednea en los movimientos contables en Microsoft Dynamics 365 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