{"id":36039,"date":"2026-05-12T08:57:41","date_gmt":"2026-05-12T06:57:41","guid":{"rendered":"https:\/\/www.abd.es\/?p=36039"},"modified":"2026-05-27T12:43:22","modified_gmt":"2026-05-27T10:43:22","slug":"facturacion-proyectos-business-central","status":"publish","type":"post","link":"https:\/\/www.abd.es\/en\/2026\/05\/facturacion-proyectos-business-central\/","title":{"rendered":"How to manage project billing in Business Central"},"content":{"rendered":"<p>The <strong>project billing in <a href=\"https:\/\/www.abd.es\/en\/que-es-business-central\/\">Business Central<\/a><\/strong> It allows speeding up one of the most important processes for any company: transforming the hours and work done into invoices ready for administration.<\/p>\n<p>Many organizations continue to manage this process manually, using Excel sheets, emails, or disconnected tools. The result is usually the same: delays, errors, and wasted time between departments.<\/p>\n<p>With Microsoft Dynamics 365 Business Central, project managers can generate billing instructions directly from the ERP, transferring the information to the administrative area quickly, organized, and traceable.<\/p>\n<p>In this article, we show you how this process works step by step and why it can help you improve the management of your projects and the productivity of your company.<\/p>\n<p><iframe title=\"Facturaci\u00f3n de proyectos en Business Central \ud83d\udccb\" width=\"800\" height=\"450\" src=\"https:\/\/www.youtube.com\/embed\/O4fFiTfCaHU?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/p>\n<h2>What is project billing in Business Central<\/h2>\n<p><strong>Microsoft Dynamics 365 Business Central<\/strong> includes specific functionalities for project management and their subsequent billing.<\/p>\n<p>This allows that:<\/p>\n<ul>\n<li>Project managers control billable tasks<\/li>\n<li>Hours and resources are recorded<\/li>\n<li>Invoice drafts are generated automatically<\/li>\n<li>Administration receives the information prepared to register<\/li>\n<\/ul>\n<p>All of this from a single connected environment.<\/p>\n<h2>How project billing works in Business Central<\/h2>\n<p>The operation is simple and is designed to facilitate collaboration between the projects area and the administrative department.<\/p>\n<h3>Access to the project list<\/h3>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-36041 size-large\" src=\"https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_24_57--1024x576.webp\" alt=\"Acceso al listado de proyectos\" width=\"800\" height=\"450\" srcset=\"https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_24_57--1024x576.webp 1024w, https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_24_57--300x169.webp 300w, https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_24_57--768x432.webp 768w, https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_24_57--1536x864.webp 1536w, https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_24_57--18x10.webp 18w, https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_24_57-.webp 1920w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>From the role of project manager, the user accesses the projects menu within Business Central.<\/p>\n<p>There you can view:<\/p>\n<ul>\n<li>Active projects<\/li>\n<li>The status of each project<\/li>\n<li>The associated tasks<\/li>\n<li>Pending billing lines<\/li>\n<\/ul>\n<p>This centralized access allows having a clear view of all the pending work.<\/p>\n<h3>Selection of billable tasks<\/h3>\n<p><img decoding=\"async\" class=\"alignnone wp-image-36042 size-large\" src=\"https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_25_25--1024x576.webp\" alt=\"Selecci\u00f3n de tareas facturables\" width=\"800\" height=\"450\" srcset=\"https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_25_25--1024x576.webp 1024w, https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_25_25--300x169.webp 300w, https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_25_25--768x432.webp 768w, https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_25_25--1536x864.webp 1536w, https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_25_25--18x10.webp 18w, https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_25_25-.webp 1920w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>Once inside the project, the corresponding task within the billable area is selected.<\/p>\n<p>Business Central automatically shows:<\/p>\n<ul>\n<li>Pending billing lines<\/li>\n<li>The hours worked<\/li>\n<li>The assigned resource<\/li>\n<li>The associated amount<\/li>\n<\/ul>\n<p>For example, in the case shown in the video:<\/p>\n<ul>\n<li>The enforcing party is Alfredo Maldonado<\/li>\n<li>5 hours of work are recorded<\/li>\n<li>The system automatically calculates the amount according to the defined sale price<\/li>\n<\/ul>\n<p>This reduces manual errors and speeds up the invoice preparation process.<\/p>\n<h3>Generation of invoice drafts<\/h3>\n<p><img decoding=\"async\" class=\"alignnone wp-image-36043 size-large\" src=\"https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_26_02--1024x576.webp\" alt=\"Generaci\u00f3n de borradores de factura\" width=\"800\" height=\"450\" srcset=\"https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_26_02--1024x576.webp 1024w, https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_26_02--300x169.webp 300w, https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_26_02--768x432.webp 768w, https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_26_02--1536x864.webp 1536w, https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_26_02--18x10.webp 18w, https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_26_02-.webp 1920w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>The next step is to create the sales invoice drafts.<\/p>\n<p>The director or project manager can indicate:<\/p>\n<ul>\n<li>The registration date<\/li>\n<li>If you want to create a new invoice<\/li>\n<li>Or attach the line to an existing invoice<\/li>\n<\/ul>\n<p>Once the process is confirmed, the lines are automatically transferred to a sales invoice.<\/p>\n<h2>How administration receives invoices in Business Central<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-36044 size-large\" src=\"https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_26_28--1024x576.webp\" alt=\"C\u00f3mo recibe administraci\u00f3n las facturas en Business Central\" width=\"800\" height=\"450\" srcset=\"https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_26_28--1024x576.webp 1024w, https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_26_28--300x169.webp 300w, https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_26_28--768x432.webp 768w, https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_26_28--1536x864.webp 1536w, https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_26_28--18x10.webp 18w, https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/2026-05-08-11_26_28-.webp 1920w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>One of the great advantages of this system is the connection between departments.<\/p>\n<p>The information generated from projects is automatically available to the administration area within:<\/p>\n<ul>\n<li>Sales invoices<\/li>\n<li>Credit notes<\/li>\n<li>Documents pending registration<\/li>\n<\/ul>\n<p>This prevents:<\/p>\n<ul>\n<li>Duplication of work<\/li>\n<li>Transcription errors<\/li>\n<li>Manual exchange of information<\/li>\n<\/ul>\n<p>In addition, all traceability is recorded within the ERP.<\/p>\n<h2>Advantages of managing projects and billing from an ERP<\/h2>\n<p>Centralizing project management and billing in Business Central brings clear advantages.<\/p>\n<h3>Greater financial control<\/h3>\n<p>Each hour billed is linked to the project and the corresponding amount.<\/p>\n<p>This enables organizations to:<\/p>\n<ul>\n<li>Control profitability<\/li>\n<li>Analyze deviations<\/li>\n<li>Improve forecasts<\/li>\n<\/ul>\n<h3>Less manual tasks<\/h3>\n<p>Automating invoice generation avoids repetitive processes and reduces human errors.<\/p>\n<p>According to different studies on business automation, administrative teams can reduce up to 30% of the time spent on manual tasks when using integrated processes in ERP.<\/p>\n<h3>Better communication between departments<\/h3>\n<p>Projects and administration work on the same information and in real time.<\/p>\n<p>This improves:<\/p>\n<ul>\n<li>Internal coordination<\/li>\n<li>Billing speed<\/li>\n<li>The economic monitoring of projects<\/li>\n<\/ul>\n<h2>Why Business Central is a good solution for service companies<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-36045 size-full\" src=\"https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/Empresas-2026-05-08T113106.133.webp\" alt=\"facturaci\u00f3n de proyectos en Business Central\" width=\"1000\" height=\"563\" srcset=\"https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/Empresas-2026-05-08T113106.133.webp 1000w, https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/Empresas-2026-05-08T113106.133-300x169.webp 300w, https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/Empresas-2026-05-08T113106.133-768x432.webp 768w, https:\/\/www.abd.es\/wp-content\/uploads\/2026\/05\/Empresas-2026-05-08T113106.133-18x10.webp 18w\" sizes=\"(max-width: 1000px) 100vw, 1000px\" \/><\/p>\n<p>Companies that work by projects need to control:<\/p>\n<ul>\n<li>Hours<\/li>\n<li>Resources<\/li>\n<li>Costs<\/li>\n<li>Invoicing<\/li>\n<li>Cost-effectiveness<\/li>\n<\/ul>\n<p>Business Central allows all of this to be integrated into a single platform.<\/p>\n<p>In addition, by being connected with the Microsoft ecosystem, it is possible to complement management with:<\/p>\n<ul>\n<li>Power BI for analysis<\/li>\n<li>Microsoft 365 for collaboration<\/li>\n<li>Power Automate for automations<\/li>\n<\/ul>\n<h2>Practical example of invoicing in Business Central<\/h2>\n<p>Imagine a technology consulting company.<\/p>\n<p>A project manager records the hours worked by the team during a week.<\/p>\n<p>Instead of sending emails to administration or generating manual documents:<\/p>\n<ol>\n<li>Select the billable lines<\/li>\n<li>Generate the invoice draft<\/li>\n<li>Administration receives the invoice ready to validate<\/li>\n<\/ol>\n<p>The result:<\/p>\n<ul>\n<li>Fewer errors<\/li>\n<li>More speed<\/li>\n<li>Better financial and operational control<\/li>\n<\/ul>\n<h2>How ABD can help you with Business Central<\/h2>\n<p>At <a href=\"https:\/\/www.abd.es\/en\/\"><strong>ABD Consulting and IT Solutions<\/strong><\/a> We help companies optimize their management processes through solutions based on Business Central.<\/p>\n<p>We can help you with:<\/p>\n<ul>\n<li>Implement Business Central<\/li>\n<li>Automate billing processes<\/li>\n<li>Improve project management<\/li>\n<li>Integrate departments and data<\/li>\n<li>Adapt the ERP to your operations<\/li>\n<\/ul>\n<p>The <strong>project invoicing in Business Central<\/strong> It allows transforming a traditionally manual process into a much faster, connected, and efficient operation.<\/p>\n<p>Thanks to automation and the integration between projects and administration, companies can reduce errors, speed up invoicing, and have greater control over the profitability of their projects.<\/p>\n<p>If you want to find out how to apply this type of processes in your company, at ABD we can help you implement and adapt Business Central to your real needs.<\/p>\n<p><a href=\"https:\/\/www.abd.es\/en\/contacto\/\"><strong>Contact our team<\/strong><\/a> and we will analyze your case without obligation.<\/p>\n<p><img decoding=\"async\" src=\"https:\/\/www.abd.es\/wp-content\/uploads\/2024\/04\/46-1024x576.webp\" alt=\"ABD\" \/><\/p>","protected":false},"excerpt":{"rendered":"<p>La facturaci\u00f3n de proyectos en Business Central permite agilizar uno de los procesos m\u00e1s importantes para cualquier empresa: transformar las horas y trabajos realizados en facturas listas para administraci\u00f3n. Muchas organizaciones siguen gestionando este proceso de forma manual, utilizando hojas de Excel, correos o herramientas desconectadas. El resultado suele ser el mismo: retrasos, errores y [&hellip;]<\/p>\n","protected":false},"author":15,"featured_media":36040,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_uf_show_specific_survey":0,"_uf_disable_surveys":false,"footnotes":""},"categories":[79,3447],"tags":[1161,444,1294,1235,108,120,1189,137],"class_list":["post-36039","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-articulos","category-erp","tag-business-central","tag-dynamics-365","tag-dynamics-365-bc","tag-dynamics-365-business-central","tag-erp","tag-microsoft","tag-microsoft-365-business-central","tag-microsoft-dynamics"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Facturaci\u00f3n de proyectos en Business Central paso a paso<\/title>\n<meta name=\"description\" content=\"Aprende c\u00f3mo gestionar la 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Microsoft Dynamics 365 Business Central (anteriormente NAVISION). 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