{"id":6375,"date":"2013-05-31T08:26:52","date_gmt":"2013-05-31T06:26:52","guid":{"rendered":"http:\/\/abd.es\/?p=3737"},"modified":"2024-09-25T13:27:27","modified_gmt":"2024-09-25T11:27:27","slug":"gestion-de-inventario-negativo","status":"publish","type":"post","link":"https:\/\/www.abd.es\/en\/2013\/05\/gestion-de-inventario-negativo\/","title":{"rendered":"How to manage and correct negative inventory in Dynamics NAV"},"content":{"rendered":"<h3><strong>How to Manage and Correct Negative Inventory in Dynamics NAV: Practical Guide and Examples<\/strong><\/h3>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-27757 size-large\" title=\"How to Manage and Correct Negative Inventory in Dynamics NAV: Practical Guide and Examples\" src=\"https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/8-4-1024x576.webp\" alt=\"C\u00f3mo gestionar y corregir inventarios negativos en Dynamics NAV: Gu\u00eda y Ejemplos Pr\u00e1cticos\" width=\"800\" height=\"450\" srcset=\"https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/8-4-1024x576.webp 1024w, https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/8-4-300x169.webp 300w, https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/8-4-768x432.webp 768w, https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/8-4-1536x864.webp 1536w, https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/8-4.webp 1600w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p style=\"text-align: justify;\">I think we can all agree that, in the real world, negative inventory should never occur. Likewise, inventory accuracy is essential for any company that relies on an ERP system to track its stock.<\/p>\n<p style=\"text-align: justify;\"><!--more--><\/p>\n<p style=\"text-align: justify;\">However, in an ERP, it is very common to see negative quantities in the inventory list. This can be caused by poor inventory accuracy or by \u201ctiming issues.\u201d<\/p>\n<p style=\"text-align: justify;\">For example, an item may be consumed in production before the purchase order has been received in the system.<\/p>\n<h2><strong>Negative Inventory in Microsoft Dynamics NAV<\/strong><\/h2>\n<h3 style=\"text-align: justify;\"><strong>Possible issues related to negative inventory<\/strong><\/h3>\n<p style=\"text-align: justify;\">Assuming you maintain good inventory accuracy, there should be no negative inventory at the end of the day.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-27758 size-large\" title=\"Possible issues related to negative inventory\" src=\"https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/7-5-1024x576.webp\" alt=\"Posibles problemas con el inventario \u00a0negativo\" width=\"800\" height=\"450\" srcset=\"https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/7-5-1024x576.webp 1024w, https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/7-5-300x169.webp 300w, https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/7-5-768x432.webp 768w, https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/7-5-1536x864.webp 1536w, https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/7-5.webp 1600w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p style=\"text-align: justify;\" class=\"translation-block\">Negative <strong>inventory means that your replenishment planning system is using invalid data<\/strong>, resulting in incorrect replenishment recommendations. In addition, your cost management system has no way to reflect the actual inventory, and therefore your stock valuation in accounting is inaccurate \u2014 which ultimately affects your financial statements.<\/p>\n<h3><strong>Negative inventory examples in Microsoft Dynamics NAV<\/strong><\/h3>\n<p style=\"text-align: justify;\">In Microsoft Dynamics NAV, we can also think of negative inventory as: negative in one warehouse or location and positive in another. For example, in warehouse A the system shows 1 unit, but in warehouse B it shows \u20131 unit.<\/p>\n<p style=\"text-align: justify;\">When looking at the total, the system displays 0 units, which is accurate from a global perspective. However, as you can imagine, this is not acceptable and must be addressed and corrected.<\/p>\n<h2><strong>How to manage negative inventory in Dynamics NAV<\/strong><\/h2>\n<p style=\"text-align: justify;\">An easy way to prevent it in Dynamics NAV would be to adjust the system so that negative inventory is never allowed.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-27756 size-large\" title=\"How to manage negative inventory in Dynamics NAV\" src=\"https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/9-4-1024x576.webp\" alt=\"\u00bfC\u00f3mo gestionar el inventario negativo en Dynamics NAV?\" width=\"800\" height=\"450\" srcset=\"https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/9-4-1024x576.webp 1024w, https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/9-4-300x169.webp 300w, https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/9-4-768x432.webp 768w, https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/9-4-1536x864.webp 1536w, https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/9-4.webp 1600w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p style=\"text-align: justify;\">This sounds good in theory, but implementing it in some companies would likely cause a major cultural shock.<\/p>\n<p style=\"text-align: justify;\">You can imagine the reaction if, at the end of the day, the head of sales asks, \u201cWhy wasn\u2019t this shipment sent to that customer?\u201d and the answer is, \u201cThe system didn\u2019t allow it because it would have resulted in negative inventory.\u201d<\/p>\n<h3><strong>Practical solutions to identify and correct negative inventory<\/strong><\/h3>\n<p style=\"text-align: justify;\" class=\"translation-block\">In my view, <strong>the best approach is to identify the areas that cause negative inventory values and then correct those issues<\/strong>.<\/p>\n<p style=\"text-align: justify;\" class=\"translation-block\">However, since there can be many reasons why this occurs, this blog post focuses on the <strong>identification of negative inventory<\/strong> and the <strong>determination of its cause<\/strong> rather than addressing how to correct the issues. I will reserve that topic for a future post.<\/p>\n<h2><strong>Identifying items with negative inventory in Dynamics NAV<\/strong><\/h2>\n<h3 style=\"text-align: justify;\"><strong>Finding items that have negative inventory<\/strong><\/h3>\n<p style=\"text-align: justify;\">Discovering which items have negative inventory \u201cin total\u201d is very easy.<\/p>\n<p style=\"text-align: justify;\">At <a href=\"https:\/\/www.abd.es\/en\/dynamics-nav\/\" target=\"_blank\" rel=\"noopener\">Dynamics NAV<\/a>, go to the item list and set a filter for the available quantity to less than zero, which will display a list of items showing negative inventory.<\/p>\n<p style=\"text-align: justify;\">To find items that have negative inventory \u201cin a single warehouse,\u201d you will need to access the item ledger entries table. Follow these steps:<\/p>\n<ol style=\"text-align: justify;\" start=\"1\">\n<li><strong>Go to any item card.<\/strong><\/li>\n<\/ol>\n<p style=\"text-align: justify;\"><a href=\"https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/01.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-3738 size-full\" title=\"Ficha de un producto - Inventario - Inventario negativo Dynamics NAV\" src=\"https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/01.jpg\" alt=\"Ficha de un producto - Inventario - Inventario negativo Dynamics NAV\" width=\"623\" height=\"257\" \/><\/a><\/p>\n<p style=\"text-align: justify;\"><em>Item Card \u2013 Inventory<\/em><\/p>\n<ol style=\"text-align: justify;\" start=\"2\">\n<li class=\"translation-block\"><strong>Drill down on the Inventory Quantity<\/strong>. This will take you to the item ledger entries page.<\/li>\n<\/ol>\n<p style=\"text-align: justify;\">\u00a0<a href=\"https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/02.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-3739 size-full\" title=\"Ficha de un producto \u2013 Movimientos producto\u00a0- inventario negativo en Dynamics NAV\" src=\"https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/02.jpg\" alt=\"Ficha de un producto \u2013 Movimientos producto\u00a0- inventario negativo en Dynamics NAV\" width=\"684\" height=\"507\" \/><\/a><\/p>\n<p style=\"text-align: justify;\"><em>Item Card \u2013 Item Ledger Entries\u00a0<\/em><\/p>\n<ol style=\"text-align: justify;\" start=\"3\">\n<li><strong>To view the item ledger entries for all items, clear the filters that the system has applied.<\/strong><\/li>\n<\/ol>\n<p style=\"text-align: justify;\">\u00a0<a href=\"https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/03.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-3740 size-full\" title=\"Movimientos producto - Borrar filtros - inventario negativo en Dynamics NAV\" src=\"https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/03.jpg\" alt=\"Movimientos producto - Borrar filtros - inventario negativo en Dynamics NAV\" width=\"249\" height=\"69\" \/><\/a><\/p>\n<p style=\"text-align: justify;\"><em>Item Ledger Entries \u2013 Clear Filters<\/em><\/p>\n<p style=\"text-align: justify;\">The system will display a list of all item ledger entries.<\/p>\n<p style=\"text-align: justify;\">\u00a0<a href=\"https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/04.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-3741 size-full\" title=\"Movimientos de producto - Mostrar todos - inventario negativo en Dynamics NAV\" src=\"https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/04.jpg\" alt=\"Movimientos de producto - Mostrar todos - inventario negativo en Dynamics NAV\" width=\"666\" height=\"727\" \/><\/a><\/p>\n<p style=\"text-align: justify;\"><em>Item Ledger Entries \u2013 Show All<\/em><\/p>\n<ol style=\"text-align: justify;\" start=\"4\">\n<li class=\"translation-block\"><strong>We now want to create a list of all items with negative inventory, whether overall or in a single location<\/strong>. To do this, set a table filter with Positive = No and Open = Yes.<\/li>\n<\/ol>\n<p style=\"text-align: justify;\">\u00a0<a href=\"https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/05.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-3742 size-full\" title=\"Art\u00edculo Movimientos de producto - Filtro en negativo - inventario negativo en Dynamics NAV\" src=\"https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/05.jpg\" alt=\"Art\u00edculo Movimientos de producto - Filtro en negativo - inventario negativo en Dynamics NAV\" width=\"385\" height=\"230\" \/><\/a><\/p>\n<p style=\"text-align: justify;\"><em>Item Ledger Entries \u2013 Negative Filter<\/em><\/p>\n<p style=\"text-align: justify;\"><strong>The system will display a list of all item ledger entries that need to be corrected.<\/strong><\/p>\n<p style=\"text-align: justify;\">\u00a0<a href=\"https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/061.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-3744 size-full\" title=\"Movimientos de producto - Mostrar las entradas negativas\" src=\"https:\/\/www.abd.es\/wp-content\/uploads\/2013\/05\/061.jpg\" alt=\"Movimientos de producto - Mostrar las entradas negativas\" width=\"770\" height=\"675\" \/><\/a><\/p>\n<p style=\"text-align: justify;\"><em>Item Ledger Entries \u2013 Show Negative Entries<\/em><\/p>\n<h2><strong>Procedure to correct negative inventory<\/strong><\/h2>\n<p style=\"text-align: justify;\">Now that you have identified the records with negative inventory, you can correct them.<\/p>\n<p style=\"text-align: justify;\" class=\"translation-block\">Keep in mind, however, that <strong>inventory values should never reflect a negative quantity<\/strong>, which is why it is so important to first determine the cause of <em>why<\/em> the inventory became negative before correcting it.<\/p>\n<p><a href=\"https:\/\/www.abd.es\/en\/2019\/05\/periodos-de-inventario-en-dynamics-business-central\/\" target=\"_blank\" rel=\"noopener\"><em>See also: Inventory Periods in Dynamics Business Central<\/em><\/a><\/p>\n<p><a href=\"https:\/\/learn.microsoft.com\/es-es\/dynamics-nav-app\/inventory-how-count-adjust-reclassify\" target=\"_blank\" rel=\"noopener\"><em>Additional information: Counting, Adjusting, and Reclassifying Inventory<\/em><\/a><\/p>\n<p>&nbsp;<\/p>\n<h2><strong>Contact us to improve your inventory management<\/strong><\/h2>\n<p><a href=\"https:\/\/www.abd.es\/en\/\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-27088 size-large\" src=\"https:\/\/www.abd.es\/wp-content\/uploads\/2024\/09\/Empresas-8-1024x576.webp\" alt=\"ABD. especialistas en Business Central, m\u00f3dulos y extensiones ERP\" width=\"800\" height=\"450\" srcset=\"https:\/\/www.abd.es\/wp-content\/uploads\/2024\/09\/Empresas-8-1024x576.webp 1024w, https:\/\/www.abd.es\/wp-content\/uploads\/2024\/09\/Empresas-8-300x169.webp 300w, https:\/\/www.abd.es\/wp-content\/uploads\/2024\/09\/Empresas-8-768x432.webp 768w, https:\/\/www.abd.es\/wp-content\/uploads\/2024\/09\/Empresas-8-640x360.webp 640w, https:\/\/www.abd.es\/wp-content\/uploads\/2024\/09\/Empresas-8.webp 1200w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/a><\/p>\n<h3><strong>Do you need help managing negative inventory?<\/strong><\/h3>\n<p class=\"translation-block\">At ABD, we are specialists in <a href=\"https:\/\/www.abd.es\/en\/dynamics-nav\/\" target=\"_blank\" rel=\"noopener\">Microsoft Dynamics NAV (Navision)<\/a>, <a href=\"https:\/\/www.abd.es\/en\/que-es-business-central\/\" target=\"_blank\" rel=\"noopener\">D365 Business Central<\/a>, modules, and <a href=\"https:\/\/www.abd.es\/en\/extensiones-dynamics-365-business-central\/\" target=\"_blank\" rel=\"noopener\">ERP extensions<\/a>, with more than 30 years of experience in the industry.<\/p>\n<p style=\"text-align: justify;\" class=\"translation-block\">If you need help managing your inventory effectively, <a href=\"https:\/\/www.abd.es\/en\/\" target=\"_blank\" rel=\"noopener\"><strong>get in touch with us.<\/strong><\/a><\/p>","protected":false},"excerpt":{"rendered":"<p>C\u00f3mo gestionar y corregir inventarios negativos en Dynamics NAV: Gu\u00eda y Ejemplos Pr\u00e1cticos Creo que todos estamos de acuerdo que en el mundo real no debieran darse el hecho de existir inventarios negativos, del mismo modo, la precisi\u00f3n del inventario es vital para cualquier empresa que utiliza una sistema ERP para hacer un seguimiento de [&hellip;]<\/p>\n","protected":false},"author":15,"featured_media":27757,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_uf_show_specific_survey":0,"_uf_disable_surveys":false,"footnotes":""},"categories":[3447],"tags":[370,369,1161,444,1294,1235,111,108,120,1189,289,116,118],"class_list":["post-6375","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-erp","tag-abd-nav-sevilla","tag-abd-navision-sevilla","tag-business-central","tag-dynamics-365","tag-dynamics-365-bc","tag-dynamics-365-business-central","tag-dynamics-nav","tag-erp","tag-microsoft","tag-microsoft-365-business-central","tag-microsoft-dynamics-nav","tag-nav","tag-navision"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - 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