If you manage assets in your company, you surely know how repetitive it can be to create cards one by one when a single invoice includes several units. The good news is that Business Central 27 includes a new feature that allows you to automatically generate multiple fixed assets from a single invoice, eliminating manual tasks and reducing errors.
In this article, I explain in a clear and practical way how this improvement works, what benefits it offers and how you can start taking advantage of it today.
https://youtu.be/jbIlJ7Go3o8
What changes with Business Central 27 in fixed‑asset management?
Until now, when a company purchased several identical assets on the same invoice —for example, two laptops, two vehicles or several identical machines— it was necessary to manually create each fixed‑asset card.
This process not only consumed time but also increased the likelihood of accounting or administrative errors.
With version 27, Business Central automates this process, allowing you to generate as many new fixed‑asset cards as units included on the invoice, all during document posting.
Main benefits of automatic asset creation
Significant time savings
Forget about creating cards one by one. Now the system takes care of it.
Fewer administrative‑management errors
By reducing manual intervention, mistakes due to duplication or incomplete data are minimized.
Greater efficiency in accounting processes
The posting process becomes cleaner, more standardized and more consistent.
Practical example: creating fixed assets from a purchase invoice
To understand how it works, let’s look at a realistic example based on the video:
Before the update
Let’s suppose your company purchases two Fujitsu laptops on the same invoice.
In previous versions of Business Central, you would have to:
- Create the fixed asset “Fujitsu Laptop 139”
- Manually create another fixed asset “Fujitsu Laptop 140”
- Link each one to the invoice, one by one
A repetitive and inefficient process.
What happens now with Business Central 27?
- You go to Purchase Invoices.
- You select the invoice that includes several units of a fixed asset.
- A new field appears on the line:
“Number of fixed‑asset cards.” - You indicate how many assets you want the system to generate (for example, 2).
- You post the invoice.
- Business Central automatically creates all the corresponding asset cards.
When you check the fixed assets, you’ll see that the system has generated, for example, asset 140, without the need to enter anything manually.
Simple, fast and with no risk of making mistakes.
Why is this improvement relevant for companies?
Optimization of the finance department
It reduces repetitive tasks that usually overload administrative staff.
Greater control of fixed assets
Each unit is recorded correctly and with consistent numbering.
Prepared for scalability
The more multi‑unit purchases you have, the more time you save.
Tips to make the most of this new functionality
- Review your fixed‑asset templates, since all newly created units will inherit the base configuration.
- Centralize purchase management so the team posting invoices is aware of this improvement.
- Create an internal policy for using the new “Number of fixed‑asset cards” field.
- Train your team with a short tutorial or internal demo.
- Record real examples to validate numbering and traceability.
Simplifying accounting is now easier than ever.
The new automatic fixed‑asset creation feature in Business Central 27 represents a real improvement for any company managing fixed assets.
Save time, gain efficiency and reduce errors in the simplest way: by letting the system work for you.
Would you like to implement these new features in your company or need help optimizing Business Central?
Contact ABD and our expert team will guide you through the entire process.