Time tracking is mandatory for all companies, and in 2025 a stricter regulation is coming that you need to be aware
In a business environment that increasingly demands greater efficiency and legal compliance, companies must adapt to the new regulations governing employee time tracking.
Since the entry into force of Royal Decree-Law 8/2019, working time registration has become a key requirement to avoid penalties and ensure proper management of working hours.
At ABD Consulting and IT Solutions, we understand how crucial it is to manage this process efficiently. If you have not yet implemented a system that helps you comply with this law easily, here we explain how to do it, which tools to use, and how to avoid legal complications that could affect your business.
What is time tracking and why is it mandatory in Spain?
Time tracking, also known as working time registration, is the process of recording the hours each employee dedicates to their workday. This record includes:
- Entry and exit times
- Breaks
- Overtime hours
- Any other variation in the workday
The objective is clear: to prevent abuses in the payment of overtime, combat job insecurity, and ensure compliance with current labor regulations.
In addition, a good time‑tracking system improves productivity and the company’s internal organization.
What does the Working Time Control Law (2019) establish?
According to Royal Decree-Law 8/2019, all companies are required to maintain a working time record. The main obligations are:
Legal Requirements for Working Time Registration
- Record-keeping obligation: start and end times of the workday.
- Retention: keep the records for at least 4 years.
- Union access: monthly reports on overtime hours.
- Permitted schedule flexibility, always with proper time tracking.
Penalties for Failing to Comply with Time Tracking Regulations
Failing to comply with this regulation can lead to significant penalties:
Types of penalties
- Formal violations: €60 – €625
- Serious violations: up to €6,250 if no time record exists.
An appropriate tool reduces legal risks and improves the traceability of working time records.
How to implement an efficient time‑tracking system in your company
To comply with the law, the first step is to implement digital software, avoiding paper-based records and reducing errors.
With ABD and our HR software, you will be able to:
- Automate the recording of the workday
- Generate reports for audits and inspections
- Allow remote clock‑in for teleworking, with geolocation
- Reduce administrative workload
- Manage vacations, shifts, and absences from a single platform
The new 2025 Working Time Control Law: what’s coming next
The bill introduces important changes:
Key changes in the 2025 regulations
- Elimination of paper-based records
- Mandatory 100% digital time tracking
- Telematic inspections
- Integration into a single digital system
Stricter penalties
- Fines ranging from €1,000 to €10,000 per employee
- Each employee without a time record = an individual penalty
Do you want to see how our HR software can help you comply with the new working time control law?
Exceptions to the law: who is not required to record their working hours
- Senior executives
- Domestic workers
- Self‑employed workers
- Co‑op members
- Workers covered by specific pre‑existing regulations
Time tracking and data protection (AEPD)
The AEPD places special emphasis on biometric data, which is considered high‑risk:
- They require explicit consent
- A non‑biometric alternative must be offered
- The software must comply with the GDPR
How to ensure full compliance with time‑tracking regulations
Key recommendations
- Regular audits
- Staff training
- Clear internal policies
- Use of software that enables automatic reports and alerts
ABD’s solution for managing time tracking
At ABD Consulting and IT Solutions we offer you a complete solution to:
- Comply with time‑tracking regulations
- Reduce penalties
- Digitize Human Resources
- Improve productivity
- Automate administrative processes
The law is already in force, and in 2025 it will become even stricter. Don’t wait any longer to adapt your company.
Don’t wait any longer to optimize time management in your company
Start complying with the time‑tracking law efficiently and without complications